Privacy policy
What data we collect, why, for how long — and how to exercise your rights.
In brief
This website sets no advertising cookies and carries out no profiling. It uses an analytics tool (Google Analytics), which is loaded only after your explicit consent: until you accept, no data is sent to Google and no analytics cookie is set. You may decline, and change your mind at any time via the "Cookies" link in the footer. Your data is never sold or passed on to third parties.
The fonts are hosted on our own server and the venue map is provided by OpenStreetMap: neither stores anything, and both work without your consent, because they do not track you.
Data controller
AREBio (Association de Recherche en Épidémiologie et en Biodiversité), organiser of the symposium. For any question about your data: cib5@arebio-martinique.com.
Data collected
We only collect the data you choose to send us through the forms on this website.
Contact form
Data: name, email address, subject, message.
Purpose: to answer your enquiry.
Legal basis: your consent.
Retention: 12 months after the last exchange, then deletion.
Submission form (call for papers)
Data: first name, surname, email address, institution, type and thematic area of the contribution, title, abstract, any video link, and attached documents.
Purpose: to process your proposal, allow the scientific committee to review it, and notify you of the decision.
Legal basis: your consent.
Retention: up to 24 months after the symposium (scientific archiving of the edition), then deletion.
Recipients: the AREBio organising team and the members of the scientific committee and of the jury responsible for the review.
Poster videos: so that the jury can watch them without delay, they are hosted on Vimeo (Vimeo.com, Inc., United States). They are neither public nor listed: the player only appears in the area of this site reserved for the organisers and the jury. They are deleted at the same time, 24 months after the symposium. Vimeo states that it participates in the EU-U.S. Data Privacy Framework.
Partner form
Data: name of the organisation, full name, position, email address, type of support considered, message.
Purpose: to respond to your partnership proposal.
Legal basis: your consent.
Retention: 12 months after the last exchange, then deletion.
The emails generated by these forms (the acknowledgement sent to you and the internal notification to the team) are delivered by our processor Brevo (Sendinblue SAS, a French company — data hosted in the European Union), for the sole purpose of sending them. They are not used for any commercial or marketing purpose.
Registration. Tickets are booked on the HelloAsso website (a French company), and registration to follow online on the Zoom website (Zoom Communications, Inc., United States, where data may be transferred). Our site passes nothing on to them: these are plain links, and you enter your details under their own terms. The organising team receives the list of registrants to prepare the symposium.
Analytics
Google Analytics — subject to your consent
Purpose: to count visits and understand which pages are viewed, in order to improve the website.
Legal basis: your consent (article 82 of the French Data Protection Act). Nothing is loaded until you have accepted: the analytics script is not present in the page; it is added only when you click "Accept".
Recipient: Google Ireland Limited, joint controller for the European Economic Area. Data may be transferred to the United States under the EU-US Data Privacy Framework, to which Google LLC is certified.
Cookies set (after consent): _ga and _ga_<identifier> — they assign a random identifier to your browser in order to tell visits apart. Lifetime: 13 months maximum.
Retention: 14 months at most in AREBio's Google Analytics account, shared by the colloquium and the association's website.
Access: these statistics are viewed by AREBio and its technical service provider. AREBio does not pass them on to any third party and does not use them for advertising.
If you decline: nothing is stored, nothing is sent, and the website works exactly the same.
You can change your mind at any time via the "Cookies" link in the footer. Withdrawing your consent stops the analytics immediately and deletes any cookies already set.
Strictly necessary cookies
These do not require your consent (article 82 of the French Data Protection Act): without them the website cannot work, and they are not used to track you.
- PHP session cookie — protects the forms against automated submissions and request forgery. Expires when the browser is closed.
- Theme preference — remembers your display choice (light or dark). Stored locally, never sent to the server.
- Consent choice — remembers your answer to the banner, so you are not asked again on every page. Stored locally, never sent to the server.
- Preview cookie — present only for the project team, on pages not yet open to the public. Lifetime: 30 days.
No advertising or social-network cookies are set.
Security
The website is served exclusively over HTTPS. Forms are protected by an anti-forgery token and an anti-bot mechanism. Uploaded files are checked (actual type, size), renamed and stored in a directory that is not publicly accessible.
Hosting
The website and its data are hosted by OVH SAS (2 rue Kellermann, 59100 Roubaix, France), on servers located in the European Union.
Your rights
Under the General Data Protection Regulation (GDPR) and the French Data Protection Act, you have the right to access, rectify, erase, restrict, object to the processing of, and port your data.
To exercise them, write to cib5@arebio-martinique.com. You will receive a reply within one month.
You may also lodge a complaint with the French data protection authority, the CNIL (opens in a new window) — 3 place de Fontenoy, TSA 80715, 75334 Paris Cedex 07.
Last updated: 09/11/2026.